Emails are a big part of our daily communication, whether we’re chatting with coworkers, following up on a job, or simply sending a friendly message.
But while we often spend time writing the body of the email, the way we close an email matters just as much.
Your closing phrase leaves the last impression—it can show gratitude, professionalism, friendliness, or urgency.
This blog will help you find the right words to end your emails with purpose and confidence.
If you’re emailing your boss, a client, or a friend, these 20 phrases for closing an email will guide you.
We’ll break them down into categories, offer tips, and give real examples. So you’ll never be stuck on how to end your message again!
🧐 Why Closing an Email Matters
The way you end an email is like the final handshake in a conversation.
It’s your chance to leave a positive impression.
A strong email closing shows respect, clarity, and intention.
On the other hand, a vague or rushed sign-off can confuse the reader or come off as careless.
For example:
- Saying “Best regards” in a job application shows professionalism.
- Ending with “Talk soon!” feels casual and friendly for a team member.
- Using “Thanks in advance” can politely encourage action.
In short, your email closing is not just about manners—it’s about matching the tone, purpose, and relationship in the right way.
With the right phrases, you can strengthen your message and connect better with your reader.
💼 Professional Closings for Business Emails
Best regards
Explanation: A safe, polite, and professional way to end most emails.
Use When: You’re writing to someone in a formal or work-related setting. Example: “Best regards, John Smith”
Sincerely
Explanation: A classic and formal sign-off.
Use When: You’re sending a cover letter or official communication.
Example: “Sincerely, Maria Lopez”
Kind regards
Explanation: A slightly warmer alternative to “Best regards.”
Use When: You want to sound both professional and friendly.
Example: “Kind regards, Amina Shah”
Respectfully
Explanation: Shows deference or seriousness.
Use When: Communicating with authority figures or in sensitive discussions. Example: “Respectfully, Lt. James Gordon”
With appreciation
Explanation: Highlights gratitude in a formal tone.
Use When: Thanking someone in a professional setting.
Example: “With appreciation, Olivia Tan”
🙏 Grateful and Thankful Endings
Thanks again
Explanation: Simple and sincere acknowledgment.
Use When: You want to reinforce appreciation.
Example: “Thanks again, Leo Carter”
Many thanks
Explanation: Adds a bit of elegance to gratitude.
Use When: Following up after a favor or helpful reply.
Example: “Many thanks, Priya Kumar”
Thanks in advance
Explanation: Shows gratitude before something is done.
Use When: Making a polite request.
Example: “Thanks in advance, Trevor Lin”
With gratitude
Explanation: A heartfelt and warm way to end.
Use When: After meaningful support or kindness.
Example: “With gratitude, Ellie Harper”
Appreciatively
Explanation: Formal but expressive.
Use When: You want to keep it professional yet warm.
Example: “Appreciatively, Dr. Mei Sun”
😊 Friendly and Casual Email Closings
Cheers
Explanation: A casual and upbeat closing.
Use When: Writing to a peer or teammate.
Example: “Cheers, Jake”
Talk soon
Explanation: Suggests continued conversation.
Use When: You expect to follow up soon.
Example: “Talk soon, Lily”
Take care
Explanation: Shows you care.
Use When: Closing with someone you know or want to support.
Example: “Take care, Nate”
All the best
Explanation: Friendly and supportive.
Use When: You want to keep things light but kind.
Example: “All the best, Rachel”
Warm wishes
Explanation: Positive and gentle.
Use When: Great for sending thoughtful vibes.
Example: “Warm wishes, Ben”
🔄 Action-Oriented Sign-Offs
Looking forward to your response
Explanation: Encourages a reply.
Use When: Waiting for feedback or action.
Example: “Looking forward to your response, Mia”
Let me know if you have any questions
Explanation: Keeps communication open.
Use When: Offering help or clarity.
Example: “Let me know if you have any questions, Luke”
I’m here if you need anything
Explanation: Shows support and availability.
Use When: Being approachable and helpful.
Example: “I’m here if you need anything, Emma”
Awaiting your feedback
Explanation: Sets the tone for follow-up.
Use When: Seeking specific input.
Example: “Awaiting your feedback, Henry”
Excited to connect
Explanation: Expresses positive anticipation.
Use When: Networking or starting new relationships.
Example: “Excited to connect, Dana”
✨ Final Thoughts: Make Your Sign-Off Count
Your email sign-off is more than just a goodbye—it’s the final word that helps your message stick. Choosing the right phrase for closing an email can shape how people see you, encourage responses, and keep the tone just right.
Use professional closings for work, friendly ones for casual notes, and grateful endings when saying thanks. With this list, you’ve got a toolkit of 20 strong closings for any situation.
Next time you type that last line, pause and pick the phrase that fits your message—and your voice—best.
📝 Bonus Recap Table: 20 Phrases for Closing an Email
| Type | Phrase | Use When |
| Professional | Best regards | General business emails |
| Professional | Sincerely | Formal letters and applications |
| Professional | Kind regards | Friendly-professional emails |
| Professional | Respectfully | Serious or formal communications |
| Professional | With appreciation | Expressing gratitude formally |
| Grateful | Thanks again | Repeating thanks |
| Grateful | Many thanks | Showing elegant gratitude |
| Grateful | Thanks in advance | Asking for help politely |
| Grateful | With gratitude | After support or kindness |
| Grateful | Appreciatively | Grateful and professional |
| Friendly | Cheers | Informal and upbeat |
| Friendly | Talk soon | Expecting to connect again |
| Friendly | Take care | Wishing someone well |
| Friendly | All the best | Warm and general closing |
| Friendly | Warm wishes | Gentle and thoughtful |
| Action-Oriented | Looking forward to your response | Requesting a reply |
| Action-Oriented | Let me know if you have questions | Offering help |
| Action-Oriented | I’m here if you need anything | Showing support |
| Action-Oriented | Awaiting your feedback | Following up on information |
| Action-Oriented | Excited to connect | New conversations and networking |
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